Property Systems, Inc.
Property Systems, Inc. Services
At Property Systems, Inc., we offer full service professional management of apartment communities, mobilehome communties and commercial properties located in Oregon and Washington.
We pride ourselves in our commitment to maximizing your property’s potential while protecting your investment from unnecessary risk. We offer hands-on service with daily communication with on-site personnel. We have strong, long-term relationships with vendors throughout all areas we service. We strictly adhere to Landlord/Tenant Laws and Fair Housing Laws in all aspects of our management.
We provide the following services for all properties under our management:
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Pay all accounts payable for the property, including but not limited to mortgage payments, insurance, property taxes, payroll, utilities, maintenance costs, licenses and permits
Pay all accounts payable for the property, including but not limited to mortgage payments, insurance, property taxes, payroll, utilities, maintenance costs, licenses and permits•Monitor accounts receivable and handle delinquencies, conducting evictions when needed
Monitor accounts receivable and handle delinquencies, conducting evictions when needed•Schedule monthly on-site visits to the property, with additional visits scheduled if deemed necessary during projects, staff changes or other situations
Schedule monthly on-site visits to the property, with additional visits scheduled if deemed necessary during projects, staff changes or other situations•Monitor tenant contracts and assist staff in enforcing compliance with all portions of tenant contracts
Monitor tenant contracts and assist staff in enforcing compliance with all portions of tenant contracts•Inspect vacant units at each site visit, checking for progress on unit turnovers and inspecting for rent readiness
Inspect vacant units at each site visit, checking for progress on unit turnovers and inspecting for rent readiness•Inspect grounds at each site visit, checking for lighting, landscaping, building maintenance and safety issues
Inspect grounds at each site visit, checking for lighting, landscaping, building maintenance and safety issues•Inspect the rental office at each site visit, monitoring tenant files and compliance with all company procedures
Inspect the rental office at each site visit, monitoring tenant files and compliance with all company procedures•Deal with tenant communications and tenant relations
Deal with tenant communications and tenant relations•Oversee major and minor on-site projects by outside vendors, ensuring that the work is completed in a timely manner and is done thoroughly and to our high standards
Oversee major and minor on-site projects by outside vendors, ensuring that the work is completed in a timely manner and is done thoroughly and to our high standards•Provide monthly owner reports detailing income, expenses and vacancies. These reports are flexible and can be customized to fit each owner’s needs
Provide monthly owner reports detailing income, expenses and vacancies. These reports are flexible and can be customized to fit each owner’s needs•Ensure that insurance premiums are paid and thoroughly handle any claims that arise, from beginning to end
Ensure that insurance premiums are paid and thoroughly handle any claims that arise, from beginning to end•Generate 1099’s and 1096's annually
Generate 1099’s and 1096's annually•Create an annual budget and report on any variances throughout the year
Create an annual budget and report on any variances throughout the year•Handle all hiring and firing of on-site personnel
Handle all hiring and firing of on-site personnel•Handle all aspects of payroll, to include employee payment, taxes, employee insurance, workers comp and W-2s
Handle all aspects of payroll, to include employee payment, taxes, employee insurance, workers comp and W-2s•Hold periodic employee evaluations and handle disciplinary actions, when necessary
Hold periodic employee evaluations and handle disciplinary actions, when necessary•Process all security deposit settlements prepared by on-site staff, issuing refunds when applicable and pursuing delinquencies
Process all security deposit settlements prepared by on-site staff, issuing refunds when applicable and pursuing delinquencies•Submitting delinquents to collections, when necessary
Submitting delinquents to collections, when necessary•Monitor compliance of Fair Housing Laws by all personnel
Monitor compliance of Fair Housing Laws by all personnel•Hold monthly safety meeting in compliance with OSHA regulations
Hold monthly safety meeting in compliance with OSHA regulations•Oversee screening criteria compliance of on-site personnel to avoid discrimination issues
Oversee screening criteria compliance of on-site personnel to avoid discrimination issues•Provide on-site staff with 24-hour support for any issues or emergencies that arise in the management of the property
Provide on-site staff with 24-hour support for any issues or emergencies that arise in the management of the property•Develop a marketing plan and provide assistance to on-site staff in the implementation of that plan
Develop a marketing plan and provide assistance to on-site staff in the implementation of that planWe strive to provide hands-on, personalized service to our clients. Please contact us to discuss what our experience and dedication can do for you and your property.
